Student Handbook: Section III

Registration Procedures


§ 3.1  Official Registration Required

A student may not receive credit for a course unless the student is properly registered for the section of the course for which the grade was submitted.

§ 3.2  Registration Priority

Subject to the provision, below, about students pursuing certificate programs, Day Division students have priority for Day Division classes, and Evening Division students have priority for Evening Division classes. For upper-level elective classes in the 4:00 time slot, seats are allocated proportionately between Day Division and Evening Division. Within divisions, registration priority is based on anticipated graduation date, with the earliest graduation date having the highest priority. Priority for certain courses may be given to students seeking a particular certificate program. Students in the J.D. program have priority for J.D. courses over students in the LL.M. programs. Students in the LL.M. programs have priority for LL.M. courses in their program area over J.D. students.

§ 3.3  Sequence of Required Courses

Students must take all required courses at the time prescribed and in the sequence designated in the registration instructions. First-year students are not permitted to change programs, drop required courses, take Incompletes in required courses, or take a reduced class load; see §3.10(c).

§ 3.4  Registration for In-House Clinical Programs

Prior to registration, the Law Offices will solicit applications for positions for the next semester. If more students apply than can be accepted, a lottery will be held to select the students who may register. A list of the students authorized to register for the In-House Clinical Programs will be published prior to the commencement of registration.

§ 3.5  Registration for Externships

(a) Legal Externship. The Legal Externship Program is a 4-credit-hour, pass/fail program that enables a law student to receive academic credit for working 16 hours a week in an approved legal placement under the supervision of a designated attorney. Legal Externship consists primarily of a fieldwork experience under a supervising lawyer approved by the Law School, supplemented by individual and group meetings throughout the semester between the extern and Professor Vivien Gross. Students must meet with Prof. Vivien Gross (vgross@kentlaw.edu) to apply. Externships are available for the Fall and Spring semesters and the Summer term.

(b) Judicial Externship. The Judicial Externship Program is a 4-credit-hour, pass/fail program that enables students to work for participating federal court judges and magistrate judges. There is an accompanying classroom component that focuses on aspects of judicial decision-making and their effect on the extern's work product. Judicial Externship is open to Chicago-Kent students in their second and third year who possess the requisite minimum G.P.A. (approximately top 25%). Judges select their externs only through Chicago-Kent's formal application process and do not accept applications directly from students. To register, students must be selected through the law school's application process and obtain permission from Professor Vivien Gross (vgross@kentlaw.edu). Applications are available in mid-February for Summer and Fall externships and in late September for Spring externships. A student may enroll for only one Judicial Externship per semester and for a maximum of two Judicial Externships.

§ 3.6  Registration for LL.M. Courses

See §§1.25 for information on the joint J.D./LL.M. degree programs in Taxation and Financial Services. Students in the joint programs must consult with the program directors before registering for LL.M. courses. Non-joint degree students may register for graduate Taxation courses only with the permission of Professor Gerald Brown. Non-joint degree students may register for graduate Financial Services courses provided the student is in his or her final year of Law School and has a 3.200 cumulative GPA or the permission of the director of the program.

§ 3.7  Registration for Independent Research

To register for Independent Research, a student must make arrangements with a full-time faculty member and submit an Independent Research form approved by the faculty member and the Assistant Dean for Academic Administration and Student Affairs. The work assigned for Independent Research should have the equivalent educational value as that assigned for Independent Research In Lieu of a Seminar described in §1.3. The course is graded on a pass/fail basis only; a student may not earn a letter grade for Independent Research. A student may earn only one hour of Independent Research credit per semester.

§ 3.8  Registration for Intensive Trial Advocacy

Students must be in good academic standing to enroll in Intensive Trial Advocacy 1. Students in Intensive Trial Advocacy 1 must enroll in Trial Advocacy 2 in the succeeding Spring semester. Intensive Trial Advocacy 1 grades are counted in the Fall semester GPA, but the credit hours do not count toward the maximum number of credit hours permitted in the Fall semester.

§ 3.9  Registration for Courses in Another Division

Students must register for at least one-half of their credit hours in the division in which they are enrolled each semester. Required courses must be taken in the division in which the student is enrolled; elective courses may be taken in the other division. Courses that meet at 4:00 p.m. are considered both Day Division and Evening Division courses. Except for the Saturday sections of Trial Advocacy, all Trial Advocacy courses are considered Evening Division courses.

§ 3.10  Adding and Dropping Courses

(a) Program Changes

Changes to a student's class schedule may only be made through the online registration system, available through the Registrar's office home page and the main Student Portal page. Courses may be added or dropped according to the following rules.

(b) Adding Courses

Students may add open courses in either division (subject to the limitation in §3.9) without special permission during the first week of the semester. During the second week of the semester, students may add an open course only with permission of the instructor. Students may not add a course after the second week of the semester. During the Summer session, a course may not be added after the first week of classes.

(c) Dropping Courses

Courses may be dropped at any time before the final exam or, if there is no final exam in the course, before the date the final paper or other final assignment is due. A required course may not be dropped without the permission of the Assistant Dean for Academic Administration and Student Affairs. First-year students are not permitted to change programs, drop required courses, take Incompletes in required courses, or take a reduced class load; see §3.3. A student may withdraw from a clinical course at any time prior to the end of the eighth week of classes during a regular semester and prior to the end of the fourth week of classes during a Summer session.

If a course is dropped by the end of the second week of the semester, no record of the course will appear on the student's transcript. A course dropped after the second week will appear on the student's transcript with the grade of WP (Withdrew Passing), which has no effect on the student's GPA.

The tuition refund policy for dropping courses after the beginning of the semester is contained in §12.10.

§ 3.11  Changing Divisions

A student who wants to change from the Evening to the Day Division, or vice versa, must submit a request to change divisions to the Registrar by the date announced in the Record. Changes are permitted on a space-available basis. If all students can be accommodated, all will be permitted to change divisions; if all students cannot be accommodated, a lottery drawing will be held to determine which students will be permitted to change. First-year students are not eligible to change divisions until after the completion of the first year.

§ 3.12  Class Attendance in Proper Section

Students are required to attend the section of a course for which they are registered. A student may not attend another section of the same course, even if taught by the same instructor.

§ 3.13  Auditing Classes

A J.D. student may audit a course only if (1) the student registers to audit the course by the end of the period prescribed for adding courses (see §3.10(b)), (2) permission of the instructor to audit is obtained prior to the student's registering to audit, and (3) tuition is paid for the course. An auditor receives neither a grade nor credit for the course, but the fact of auditing will appear on the student's transcript. After the period for adding courses has expired, the student may not convert from auditing to graded status or from graded to auditing status. A student who has audited a course may not thereafter take that course for credit without the permission of the Assistant Dean for Academic Administration and Student Affairs. A person not enrolled as a student at the Law School may audit a course only with the permission of the Assistant Dean and the instructor.