Student Handbook: Section XIV

General Information


§ 14.1  Official Notices: Law School Record

Official notices are printed in the Record, an online newsletter produced each week during the academic year when classes are in session. The Record is posted on the Chicago-Kent website each Friday afternoon for the following week. All notices published in the Record are deemed to have been communicated to all students; the Record serves as "constructive notice."

Faculty, staff, and student organizations may have notices or announcements published in the Record by e-mailing record@kentlaw.edu by Thursday at noon for inclusion in the following week's edition.

§ 14.2  Bulletin Boards and Posting of Notices

Selected announcements and notices are posted on the Law School bulletin boards located outside the Registrar's office on the east and west walls of the second floor. Class cancellation notices are posted on the board to the left of the first-floor stairs opposite the front doors of the building. Students should check these bulletin boards frequently for announcements such as course assignments, class cancellations, and make-up classes. Career Services bulletin boards are located in the west corridor of the third floor.

Student organization and general student bulletin boards are located on the Concourse level and in the third floor of the Cafeteria. Notices and literature are not permitted any place other than these bulletin boards. Specifically, notices may not be posted on any walls or glass, on doors or lockers, or in restrooms, elevators, or the Library. Stacked materials must be placed in or near the display racks on the Concourse level, not stacked along the walls of the Concourse. Commercial solicitation is not permitted in the Law School building. All unauthorized postings and materials will be removed and discarded.

§ 14.3  Rule 711 Licenses

A student who has successfully completed 44 credit hours (half of the credit hours required for graduation) may obtain an Illinois Supreme Court Rule 711 License to practice law under the terms and conditions set forth in the Rule. Students may not apply for the license until they have received grades in courses totaling 44 credit hours; it is not permissible to apply after taking final exams (but before grades have been received) in courses totaling 44 credit hours.

Application forms are available through the Registrar's office home page. Students should print the appropriate form out, complete the form, and return it to the Registrar's office with the supervising attorney's signature and the required photograph of the student. After receipt of the form, the Dean certifies the status of the student and the application is sent to the Administrative Office of the Illinois Courts, which issues the license and mails it to the student.

§ 14.4  Privacy Rights and Access to Educational Records

Chicago-Kent College of Law respects the rights of privacy of its students and acknowledges the responsibility to maintain confidentiality of personally identifiable educational records. The law school will comply with The Family Educational Rights and Privacy Act (FERPA), which affords students certain rights with respect to their education records. They are:

(1) The right to inspect and review the student's education records within 45 days of the day the University received a request for access. Students should submit to the Registrar a written request that identifies the records they wish to inspect. The Registrar will make arrangements for access and notify the student when the records may be inspected. If the records are not maintained by the Registrar, the Registrar will advise the student of the correct official to whom the request should be addressed.

(2) The right to request the amendment of the student's education records that the student believes are inaccurate or misleading. Students may ask the law school to amend a record that they believe is inaccurate or misleading. They should write the Assistant Dean for Academic Administration and Student Affairs and identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the Assistant Dean determines not to amend the record as requested by the student, he or she will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

(3) The law school has adopted a policy of not disclosing personally identifiable information, other than the directory information described in §14.5, from the educational records of a student without his or her prior written consent, except in the following instances permitted under FERPA: (1) To school officials, including teachers, within the educational institution who have a legitimate educational interest. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. (2) To officials of another school in which the student seeks or intends to enroll, provided that a documented attempt will be made to notify the student of intended disclosure, prior to submission of such information. (3) To certain authorized representatives of the United States and state agencies who require such information to carry out lawful functions. (4) In connection with the student's application for, or receipt of, financial aid. (5) To organizations conducting studies for, or on behalf of, educational agencies or institutions, if these studies are conducted in a manner that will not permit the personal identification of students and if the information will be destroyed when no longer needed for the purpose for which it is conducted. (6) To accrediting organizations in order to carry out their accrediting functions. (7) To comply with a judicial order or lawfully issued subpoena. (8) To appropriate parties in health or safety emergencies. (9) To parents of dependent Chicago-Kent students, as defined in Section 152 of the Internal Revenue Code of 1986.

§ 14.5  Directory Information

Chicago-Kent reserves the right to release at its own discretion the following directory information about enrolled students: name of student; date and place of birth; local address, phone number, and e-mail address; home address and phone number; enrollment status and dates of attendance at Chicago-Kent; positions held, place of employment, and extension number of students employed by Chicago-Kent; memberships in officially recognized campus organizations, including offices held in such organizations; degrees earned and special awards and recognition given; photograph of student; and all information requested by the Illinois Board of Admissions to the Bar and bar exam officials of other states for all students and former students. Such directory information available from educational records kept by Chicago-Kent may also be released concerning former students for the time during which they were registered as students at Chicago-Kent.

The following directory information is published in a Student Directory maintained on a secure section of the Chicago-Kent website available only to members of the Chicago-Kent community: name of student; local address and phone number; and photograph.

If a student does not wish his or her local address, phone number, and/or photograph published on the Chicago-Kent web site or otherwise released, the student must submit a Privacy Form, available on the Web for Students site. If a student does not wish other types of directory information released, the student must file a written request with the Registrar specifying the types of information the students wishes to be withheld. Chicago-Kent reserves the right to release directory information to school officials who have a legitimate educational interest (see §14.4) despite a student's request to withhold the information.

§ 14.6  Reservation of Rooms and Scheduling of Events

The Office of Administration and Finance (Suite 265) is responsible for scheduling rooms for events held in the Law School building. Any group or individual, including an instructor, who wishes to use a room for any purpose other than a regularly scheduled class (e.g., a speaker, make-up class, or committee or organization meeting) must submit a room request using the online room reservation form linked to the Office of Administration and Finance Record page. An e-mail confirmation will be sent to the person submitting the request within 24 business hours from receipt of the properly completed form.

§ 14.7  Use of Facilities

An organization not associated with the Law School that wishes to use Law School facilities must submit a letter at least two weeks in advance to the Office of Administration and Finance, Suite 265. Organizations not associated with the Law School will be charged room rental fees and other applicable charges.

§ 14.8  Lost and Found

Students should not leave personal belongings unattended in classrooms, offices, lounges, washrooms, the Library, or any other area of the Law School building. Found items should be taken to the front lobby reception desk, where a lost and found service is maintained.

§ 14.9  Lockers

Lockers assignments are arranged by the Registrar. Students retain their assigned locker throughout their years at Chicago-Kent.

§ 14.10  Bookstore

The Downtown Campus Bookstore is located on the Concourse level (312/906-5605). The bookstore carries an extensive line of casebooks, study aids, supplies, gifts, greeting cards, and clothing. The bookstore is open Monday through Friday; hours are posted. For information on ordering course materials online, go to the Bookstore link on the main Current Students portal page on the Law School's website.

§ 14.11  ID Cards

Photo ID cards are issued by the Registrar's office. All Chicago-Kent students must obtain an ID card at the beginning of their first semester.

§ 14.12  Parking

Special parking rates may be available in nearby parking lots. Students should contact the Office of Administration and Finance for current information.

§ 14.13  IIT Main Campus Facilities

Chicago-Kent students are welcome to use the gym, swimming pool, bowling alley, and other facilities on IIT's Main Campus. For information regarding the hours and availability of facilities, contact the Student and Academic Affairs office on the main campus at 567-3305 (extension 73305 from phones within the law school).

§ 14.14  Shuttle Bus Service to Main Campus

IIT provides free bus service between the Law School and the IIT Main Campus. The schedule is available online through the Office of Administration and Finance Record page. Print copies are available at the front lobby reception desk. A valid Chicago-Kent ID card must be presented to the driver on request.

§ 14.15  Personal Mail

Students may not use the Law School address for personal mail. Such mail will be returned to the Post Office as undeliverable.

§ 14.16  School Closing Due to Inclement Weather

Announcements concerning closing of the Law School due to inclement weather will be broadcast by WGN Radio (AM 720), WBBM Radio (AM 780), ZONE Radio (FM 94.7), and on the following Chicago TV stations: Channel 2 (CBS), Channel 5 (NBC), Channel 7 (ABC), Channel 9 (WGN), and Channel 32 (FOX). You may also call 312/222-SNOW, or go to http://www.emergencyclosings.com (check under IIT Chicago-Kent College of Law).

§ 14.17  Alcoholic Beverages

Alcoholic beverages may not be sold on Law School property. Alcoholic beverages may be served on Law School property provided prior permission is obtained. To secure permission, a Request to Serve Alcohol form must be submitted to the Office of Administration and Finance (Suite 265) at least two weeks prior to the event at which alcoholic beverages are to be served.

§ 14.18  Smoking Policy

Smoking is not permitted in the Law School building.

§ 14.19  Student Complaints

Chicago-Kent College of Law is accredited by the American Bar Association and is subject to the ABA's Standards for Approval of Law Schools, available at http://www.americanbar.org/groups/legal_education/resources/standards.html. Listed below are the procedures that a student should use if the student believes there is a significant problem that directly implicates the Law School's program of legal education and its compliance with the ABA Standards.

1. The student should submit the complaint by email, postal mail, personal delivery, or fax to the Dean or to the Assistant Dean for Academic Administration and Student Affairs.

2. The complaint should describe in detail the grounds for the complaint and how the matter implicates the Law School's program of legal education and/or its compliance with one or more ABA Standard(s).

3. The complaint should include the name of, and contact information for, the complaining student so that a response can be made to the student.

4. The administrator to whom the complaint is submitted will acknowledge the complaint within three business days of receipt. Acknowledgment may be made by e-mail, postal mail, personal delivery, or fax.

5. Within two weeks of acknowledgment of the complaint, the administrator, or the administrator's designee, shall respond to the substance of the complaint either by meeting with the complaining student or by written response. If the administrator determines that the complaint warrants corrective action or further investigation, the complaining student will be informed of the steps being taken to address or investigate the complaint. If further investigation is needed, the student will be informed of the results within two weeks after completion of the investigation.

6. Appeals regarding decisions on complaints may be taken to the Dean of the Law School or, if the Dean has decided the merits of the complaint, the Provost of the University. Any decision made on appeal by the Dean or the Provost shall be final.

7. A copy of the complaint and a summary of the process and resolution of the complaint shall be kept in the office of the Assistant Dean for Academic Administration and Student Affairs for a period of eight years from the date of final resolution of the complaint.

§ 14.20  Escort Service

The security staff will escort students to their cars in the evening; information about this service is available at the registration desk in the front lobby.

§ 14.21  Disability Accommodations

The university arranges for reasonable accommodations for students with special needs, as required by the Americans with Disabilities Act (ADA). Accommodations require documentation from the appropriate medical professionals and can be made for a variety of situations. Because some accommodations required advance planning, it is advisable to begin the process as soon as possible. For more information see the website for the IIT Center for Disability Resources.

Students who wish to request accommodations may contact the IIT Center for Disability Resources directly (312-567-5744, or disabilities@iit.edu), or may contact the Law School's Director of Student Services, Jenna Abhijeet, at (312) 906-5005.