Room Reservation Policies & Online Request Form
FOR INTERNAL IIT DOWNTOWN CAMPUS USERS ONLY
Room Reservation Policies
All rooms are reserved on a first-come, first-serve basis by completing the form below.
This form must be submitted for each function you plan to hold.
No "standing" reservations will be accomodated for an entire semester. Any weekly events must be requested with this form and submitted each week.
An email confirmation from the Office of Administration and Finance will be sent to you within one business day from receipt of the properly completed form.
When a major faculty- or administration-sponsored lecture has already been scheduled, no other activities may be scheduled on that date. Please check the online calendar before submitting your request to see what else is scheduled.
SPEAKERS BY STUDENT GROUPS: Student groups considering inviting a speaker must check with the Office of Administration and Finance in room 265 BEFORE extending the invitation to ensure there will be no conflict with other groups or faculty/administration events. A temporary hold will be put on the space, if available, and you will be advised. Once you have confirmed the date, complete the online form below to make a permanent reservation. If the above procedure is not followed and an event conflict results, YOUR SPEAKER WILL NOT BE ACCOMMODATED.
REQUESTS TO SERVE ALCOHOL: If you plan to serve alcohol at a function, you must submit a hardcopy of the "Request To Serve Alcohol" form to the Office of Administration and Finance in room 265 a minimum of two weeks in advance of the event. The form must be signed by a full-time faculty or staff member of your respective school. You will not be permitted to serve alcohol at your event unless the form is submitted and approved.
Request for Use of Space
Submission of this form indicates your acceptance of the policies above.